Table of Contents
User Reports
| User Contributions Media Report | Displays all user contributions submitted through the system. It shows the user that submitted the contribution, the type of media submitted, the title of the submission, and the date it was contributed. The title of the submission also hyperlinks to the submission itself on the front end of the system. |
| User Login Report | Displays total number of logins, broken out based on individual user over a specified timeframe. |
| User Media Comments Report | Allows you to see any comments made on a user contribution within the system. It displays the title of the contribution the comment was made on, the comment itself, as well as the date the comment was left. The title of the submission will also hyperlink to the submission itself on the front end of the system. |
| User Points Log Report | Displays how an individual user has obtained points within the system. The report displays the actions taken, the number of points earned by each action, and the date of the action. |
| User Report | This report shows all users in the system, their usernames, total number of points, how they're managed, whether they're active or archived, their total number of logins, the date their profile was first created, and the date of their last profile update. |
| User Transcript Report | Based on an individual user, this report will show you all content a user is Enrolled in, Viewed, and Completed. The report will also display the date when the view or completion happened. |
Module Reports
| Modules Report | This report displays every piece of content within the system—active or inactive. It also shows you how many views that piece of content has received, number of likes, who the piece of content was created by, when the content was created, when the content was last updated, and when the content was activated on the front end. Supports Fullscreen Viewing, and the unique ability to remove default columns. |
| Module Activity Report | Provides a high level overview of activity within a module. Activity includes total number of views, total number of completions, total number of comments, and total number of likes over a specified timeframe. |
| Module Comments Report | This report shows any comment left on a module within the system. The report also provides the title of the module in which the comment was left, the comment itself, as well as the date the comment was left. |
| Module Completion Report | Allows you to see total module completions broken out by individual users OR module completions associated with a specific piece of content. Either way, this report shows you the title of the content completed as well as the date it was completed. |
| The Multi-Module Completion Report (MMCR) | Note: Wisetail recommends using the MMCRv2 report. Allows you to view completion results for multiple modules in one report. This report will provide at-a-glance results for modules included in a course type structure, it will allow admins to report on multiple modules or courses at a high level. But also providing the ability to drill down to individual users - all within the same report. This report does not play well with Enrollments. |
| Multi-Module Completions Report v2 (MMRC2) | While this report is called version 2 of the Multi-Module Completions Report, it is an independent and standalone report that addresses the failings of that report (which failed to take enrollments into account). The existing Multi-Module Completions Report will remain available in perpetuity. |
| Module Exception Report | Will show whether an individual user has viewed and/or completed a specified piece of content. Also shows you the total number of users with access to the content in question. |
| Module Views Report | Shows total number of views broken out by individual over a specified timeframe. For each of those views, you'll receive the date and time in which the user accessed the module. |
| Learning Progress Report (BETA) | Displays information related to which content within a piece of learning content (Module or Learning Path) a user has completed. |
Enrollment Reports
| Enrollment Change Log | This report shows any changes made to an enrollment set. Those changes include being enrolled or unenrolled in a specific piece of content. This will show the module in which the change was made, the name of the enrollment set where the module lives, as well as the date the change was made. |
| Enrollment Set Report | This report shows data regarding a specific enrollment set. Data includes the number of users enrolled in the set who have completed the content, as well as the number of enrolled users who are overdue on content. |
| Enrollment Status Report | Shows the total number of modules/courses in which a user is enrolled, as well as how many of them the user has completed. From there, you can see the titles of those modules/courses, the date in which they were enrolled, the deadline for enrolled content, the date when the content was viewed, and whether the user has completed it. |
| Enrollment Summary Report | For specific user status and user module completion as related to an Enrollment. |
OnTrack Reports
| OnTrack Open Actions Report | A filterable report of all currently active (unresolved) actions across the organization. |
| OnTrack Resolved Actions Report | A report of all actions resolved within a specified date range. |
| OnTrack Submitted Checklist Report | For reporting on OnTrack submissions. |
| OnTrack Multi-unit Checklist Summary Report | Provides info on OnTrack completions. |
| OnTrack Summary Report | Provides info on OnTrack completions. |
| OnTrack Submissions by Unit Report | Location-by-location breakdowns for OnTrack checklists. |
| OnTrack Completion Report | A simplified bird's eye view of OnTrack completion data with drill downs. |
| OnTrack Team Member Report | A detailed breakdown of submission totals by team member. |
| OnTrack Task Completion Report | A comprehensive view of completed and missed task rates. Includes Data Explorer. This transforms the report from a static overview into a powerful, interactive analysis tool. Can be run per checklist, and provides a comprehensive view of completed and missed task rates. It can also span multiple versions of a checklist while maintaining aggregate totals; and in those instances where a date range encompasses completions spanning multiple versions, the report will organize itself based on the last version available within the date range, and display any deleted tasks in an additional Deleted Tasks section. Lastly, the Task Completion report will display how often a conditional subsection was triggered by providing completion rates based only on when the subsection was triggered by a triggering response. |
| Action Activity Log | A chronological audit trail for every OnTrack action. Records creation, title and description edits, due date changes, user tag adds/removes, notes updates, priority flag toggles, and status transitions. Accessible from the 3-dot menu on the action details page. Comments are not included; the log tracks structural changes only. |
Drive Reports
| Drive Activity Report | Displays which items in Drive are being accessed most frequently (and which items aren't). Other helpful factors such as "how are people accessing these media items: browsing or search?" And "How long are people interacting with media items" are available with the Drive Activity Report. |
Additional Reports
| The Datafeed Report | Displays information on individual datafeed runs, and allows you to download the most recent data feed file. Only available to super admins. |
| Audit Log (Report) | Allows you to see any and all changes made to a module, profile field, piece of media, event, or test—as well as who made the change and when the change was made. |
| Badge Award Report | Allows you to see who has received a specific badge within the system, how it was awarded, and when. |
| Badge Nomination Report | Allows you to see who's been nominated for a specific badge within the system, who they were nominated by, and when. |
| Certification Award Report | Shows you which employees have received a specific certification, how it was awarded, the date it was awarded, and when the certification expires. |
| Observation Checklist Results Report | Shows you results specific to an in-person observation. Within the report you'll see who the observee was, who observed them, the outcome (pass/fail/not attempted), the number of attempts, and the details specific to the observation (notes, etc). |
| Cumulative Activity Report | Shows every single piece of content within the system, as well as an overall number of views and completions. |
| Dialog Activity Report | Shows you how many dialog posts have been made by users over a certain length of time. You're then able to see the title of their post, which discussion board it was posted to, and when. |
| Dialog Comments Report | Shows you any comments made by users on another user's dialog post. Also shows you the post on which the comment was left, and when. |
| E-Learning Report | Shows information pertaining to a specific e-learning file. Information includes the user's best score, the number of attempts, the date of the last attempt, whether they've completed the file, the date completed, as well as the total time spent within the file. |
| Email Log Report | The Report displays emails such as Welcome Emails, Community Broadcast and Module Comments that have been sent by the system including failed emails. The Report will show the email subject, body text, number of users sent to, the date it was sent, who sent it, and the number of failures (i.e. email addresses that did not receive). Note that this report is only available to Super Admins. |
| Event Summary Report | In order to provide further value and the ability to gain overall insight into Events and their respective Event Sessions, two reports have been created for the admin user to leverage. |
| Event Details Report | In order to provide further value and the ability to gain overall insight into Events and their respective Event Sessions, two reports have been created for the admin user to leverage. |
| Likes Report | Shows user 'likes' on all modules, user contributions, and comments throughout the system. Will also display the title of item liked by the user, as well as when the like was made. Can also pull likes specific to an individual module. |
| Media Access Report | This report allows you to see what media an individual user has accessed. You can filter by 'views,' 'views and completions,' and 'not viewed.' This pertains to the following media types within the system: documents, videos, images, checklists, tests, homework, and flashcards. |
| Observation Report | This report allows you to see an individual's performance within a specific observation. Performance metrics include an overall pass/fail, the number of attempts used, and any notes associated with the observation. |
| Profile Field and Value Report | Allows you to pull information specific to any profile field available within the system. Information will include each of the values included within the field, as well as how many users are associated with that value. |
| Profile History Report | Shows any changes made to a user's profile over a specific timeframe. Will display the profile field that changed, the old value prior to the change, the new value after the change, who made the change, and when the change was made. |
| Recognition Message Report | This report shows all recognition messages sent during the specified time frame. The report also shows the name of the user that sent the message, the number of messages they've sent, who those messages were sent to, the message itself, as well as the date it was sent. |
| System Activity Report | Shows system wide data over a specific timeframe. Data includes, but not limited to: cumulative logins, number of active users, number of profile photo changes, number of recognition messages sent. This report also displays data specific to published modules, user contributions submitted, and dialog board vitals. |
| Test Report | Allows you to pull information specific to a test within the system. Information also includes users that have attempted the test, the number of attempts used, the number of attempts allowed, the average score across those attempts, their best score, and the date of their last attempt. |
| Impersonation Report | The Impersonation Report allows tracking the usage of the feature by users, providing a breakdown of who is using the impersonation feature and when they did so. |
| Homework Report | Contains basic information about a piece of homework, including each user who submitted a response, when they responded, and the status of the acceptance or rejection of the homework. Individual submissions can be opened from the report. |
Notes on Historical vs. Current Module and Enrollment Completions
In the Wisetail LMS, there is the concept of Recurring Enrollments which can allow the same user to complete the same module over a period of time, resulting in multiple completions for the user and module combination as well as multiple instances of the same recurring enrollment. To support this functionality, there are two concepts of which to be aware:
- There is only one current state between a given user and a module. The user is either "Not Started", "In Progress", or "Complete" with the module.
- Separately, there is maintained a list of all historical events for the user and module combinations as well as enrollment instances.
Some reports will rely only on and therefore only show one or the other of the current state of the user and module or include the historical completions of the user and module and enrollments.
Reports which use current state for module or enrollments:
- Enrollment Status Report
- Enrollment Summary Report
- Module Activity Report
- System Activity Report
- User Transcript Report
Reports which use historical information for module or enrollments:
- Enrollment Change Log
- Enrollment Set Report
- Module Completion Report
- Multi-Module Completion Report v.2
- Multi-Module Completions
Reports which will blend the information:
- Module Exception Report